Which duty is listed for the Secretary?

• A. Prepare and present the minutes of each chapter meeting
• B. Preside over meetings
• C. Develop the POA
• D. Represent the chapter publicly

Answer: (A)

The key function here is maintaining official meeting records. The Secretary is responsible for capturing what happens at each chapter meeting—the motions, votes, attendance, decisions, and action items—and then preparing a clear, accurate record of those proceedings. Presenting those minutes at the next meeting or distributing them to members ensures everyone stays informed and that there’s an official reference for accountability and follow-up.

Presiding over meetings is the job of the President or chair, who leads the discussion and ensures order. Developing the Program of Activities (POA) is a planning task typically handled by the leadership team or a planning committee, not the Secretary alone. Representing the chapter publicly is usually assigned to a role like the Reporter or Public Relations officer, focusing on external communication, rather than keeping internal records.

So the duty that fits the Secretary’s responsibilities best is preparing and presenting the minutes of each chapter meeting.